Meeting Notes AGM A84 May 11th 2026
LEA PARISH COUNCIL
07791 088761
Meeting notes AGM A84: May 11th 2026, 6.30pm at Butlers Pantry
Present: Councillors – Jill Martin(Vice-Chair), Mark Stephenson, Ollie Stephenson, Diane Beck, Phil Foster, Barry Rooks(Parish Clerk).
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Council appointments.
1.1 Resignation and Election of Chair and Vice-Chair. Cllr Martin announced her resignation with immediate effect. Cllrs expressed their gratitude for all her contributions to the council and village life, in particular her work on the festival and the Friends of Lea Marshes.
1.2 New Chair and Vice-Chair sign declarations
(Once the Chair is elected as the first item on the agenda at the annual meeting, they must sign another declaration of acceptance of office form as the Chair). Although absent, Cllr Leone was re-elected as Chair and Cllr M Stephenson was elected as Vice-Chair.
Due to Cllr Leone’s absence and Cllr Martin’s resignation, Cllr M Stephenson was appointed to chair the meeting.
1.3 Council appointments.
Councillors to sign the Declaration of Acceptance of Office.
(All councillors must sign their declaration of acceptance of office prior to the first (annual) meeting taking place) Phil Foster was confirmed and appointed as a new councillor. Cllr Bailey announced her resignation as a Parish Councillor but will continue to be involved through her role as the West Lindsey District Councillor for Lea.
2. There will be a 15-minute, public forum should any members of the public wish to ask questions or make short statements to the Council. For any other comments please refer these to Barry Rooks using the contact details above for future discussion by the council. None present.
3. Apologies. Cllr Leone (accepted by council).
4. To receive declarations of interest in accordance with the Localism Act 2011 and to receive any applications for Dispensation. Members may make any declarations at this point but may also make them at any point during the meeting. Cllrs Beck and M Stephenson declared that they both sit on the Lea Village Hall committee.
5. Previous Minutes.
5.1 To approve as a correct record the notes of the meeting held on 13th April 2026 and for the Chair to sign these as official minutes. Approved with no amendments.
5.2 Review action points. Action points reviewed and progress noted.
6.1 Appointment of Councillors (3no.) to Personnel Committee. Cllrs Beck, M. Stephenson and Foster were appointed to the personnel committee.
6.2 Other appointments/leads for specific Council business; To be discussed at next meeting.
Butler’s Pantry maintenance.
Lea Park maintenance/Tree Management Plan.
Planning.
Parish engagement/communication.
Play park.
.
7. Finance Report. Clerk.
7.1 Monthly report - for acceptance by Council.
Current Account: Apr-May 2026
In the bank: Mar 31st 2026….…..……...........£566.64
Total Income:.............................................£23570.00
Total Expenses:..........................................£22967.79
In the bank: May 3rd 2026……….…..….…..£1168.85
LPC Reserves Account: Apr-May 2026
In the bank: Mar 31st 2026……………......£34,663.99
Interest…………………….…………..………..…£50.58
Deposits…………………………………..….£22,000.00
Withdrawals: ……………….……………..….…..£00.00
In the bank: May 3rd 2026………….….…...£56,714.57
CIL Account: Apr-May 2026
In the bank: Mar 31st 2026…………..……......£103.79
Interest: …………………………..………...……...£0.12
Withdrawals:......................................................£00.00
In the bank: May 3rd 2026 …………………….£103.91
S106 Account: Apr-May 2026
In the bank: Mar 31st 2026…..……………..…£199.15
Interest: …………………………….……..............£0.23
Withdrawals:.......................................................£0.00
In the bank: May 3rd 2026……….…..…..……£199.38
Council accepted reports and consolidation of income and expenditure.
7.2 AGAR to be accepted, approved and signed, ready for submission. Council approved AGAR, Vice Chair signed. Clerk to submit to PKF Litteljohn and post on the council website prior to July 1st.
7.3 Asset Register. Clerk to include new radar signs.
7.4 Review and confirm arrangements for insurance cover in respect of all insurable risks. Clerk. Council accepted renewal terms from the current insurer.
8. Annual Parish Meeting arrangements. Cllrs H Leone and D Beck.
9. Lea Park & Butlers Pantry
5.1 Play park maintenance including bench and gate repairs. Cllr O Stephenson agreed to repair fences adjacent to the car park.
5.2 Update on work contracted to Ian Moore. Clerk. Ian Moore has started cutting the entrance to Rose Gardens. Cllr Leone to meet on site to discuss various items of outstanding and additional work.
5.3 Tree work update. Clerk to obtain re-quotes and contact Northern Power re tree work.
5.4 Cricket Club and portacabin. Clerk. Initial proposal has been sent to LRCC to begin discussions.
Proposed Dates for meetings:
11th May 2026 - AGM (Council Annual General Meeting) + AGAR
18th May 2026 - APM (Village Annual Parish Meeting)
22nd June 2026
10th August 2026
5th October 2026
16th November 2026 - Budget & Precept for 2027/28