LEA PARISH COUNCIL
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Meeting notes AGM A76 – May 12th 2025
Meeting notes from Council AGM on May 12th 2025 6.30pm at Butlers Pantry
Present: Councillors – Helen Leone(Chair), Barry Rooks(Parish Clerk), Jill Martin(Vice-Chair), Mark Stephenson, Kevin Martin, Ollie Stephenson.
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Council appointments.
1.1 Resignation and Election of Chair and Vice-Chair.
1.2 New Chair and Vice-Chair sign declarations
(Once the Chair is elected as the first item on the agenda at the annual meeting, they must sign another declaration of acceptance of office form as the Chair) Cllr H Leone re-elected as Chair and Cllr J. Martin re-elected as Vice-Chair.
1.3 Council appointments.
Councillors to sign the Declaration of Acceptance of Office.
(All councillors must sign their declaration of acceptance of office prior to the first (annual) meeting taking place) No new appointments to declare.
2. There will be a 15-minute, public forum should any members of the public wish to ask questions or make short statements to the Council. For any other comments please refer these to Barry Rooks using the contact details above for future discussion by the council. Local residents discussed the issue of dog mess in the village, in particular on Rectory Lane. New service promoted to clear dog waste for a small fee. Council to consider.
3. Apologies. Cllrs S Leone, E Bailey & D Beck. Accepted by Council
4. To receive declarations of interest in accordance with the Localism Act 2011 and to receive any applications for Dispensation. Members may make any declarations at this point but may also make them at any point during the meeting. None received.
5. To approve as a correct record the notes of the meeting held on 14tth April 2025 and for the Chair to sign these as official minutes. Approved.
6.1 Appointment of Councillors (3no.) to Personnel Committee. Cllrs M Stephenson, K Martin & D Beck appointed.
6.2 Other appointments/leads for specific Council business;
Butler’s Pantry maintenance. Cllr. S Leone appointed.
Lea Park maintenance/Tree Management Plan. Cllrs. K Martin & O Stephenson appointed.
Planning. Cllr. H Leone appointed.
Parish engagement/communication. Cllr. J Martin appointed.
Play park. Cllr. K Martin & M Stephenson appointed. Clerk to reintroduce online interaction play park inspection.
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7. Finance Report. Clerk.
7.1 Monthly report - for acceptance by Council.
Current Account: Apr-May 2025
In the bank: Mar 31st 2025….…..………...£1,747.05
Total Income:............................................£25940
Total Expenses:........................................£27545.59
In the bank: May 6th 2025………………..£141.46
LPC Reserves Account: Apr-May 2025
In the bank: Mar 31st 2025……………...£47,550.15
Interest…………………….………….……£63.76
Withdrawals: ……………….……………..£2,400
Deposits:..................................................£22,000
In the bank: May 6th 2025.…………..…..£67,213.91
CIL Account: Apr-May 2025
In the bank: Mar 31st 2025……………….£15,674.19
Interest: …………………………..……......£19.84
Withdrawals:.............................................£1,540
In the bank: May 6th 2025………………..£14,154.03
S106 Account: Apr-May 2025
In the bank: Mar 31st 2025…..……………£196.45
Interest: …………………………….….......£00.23
Withdrawals:.............................................£00.00
In the bank: May 6th 2025……….……..…£196.68
Council accepted reports and consolidation of income and expenditure.
7.2 AGAR to be accepted and approved by Council June 23rd. Noted by council.
7.3 Asset Register. Council agreed to across the board 5% raise in valuations. Re-evaluation of individual listed items to be conducted in 2026.
7.4 Review and confirm arrangements for insurance cover in respect of all insurable risks. Clerk. Council accepted a quote from the current insurer and agreed to the 3 year fixed rate option.
8. Annual Parish Meeting arrangements - Cllr Leone. Discussed by Council.
9. Review and adopt Governance Documentation, Code of Conduct, Standing Orders and Finance Regulations. Cllr H. Leone. Approved by Council. Clerk to make amendment to finance regulations.
Review of Policies including: Social Media, People Policy, Data Protection Policy, Expenses Policy, Environmental Policy and Finance Policy. Cllrs M Stephenson and H Leone to review. Clerk to update all policies on the website.
10. Building work around BP update:
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Re-Pointing. Booked for August. Bricks to be stored at BP.
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Hot water installation. Clerk to chase start date.
11. Future projects and Lea Park. Progress reports - All councillors.
Tasks that could be allocated to external provider. Cllrs H Leone and J Martin. Clerk to commission tree survey. Deposit paid for new swings.
12. Update on minerals quarry. To be discussed further at the Annual Parish Meeting on 19th May.
Proposed Dates for 2025 meetings:
19th May - Annual Parish Meeting
23rd June - AGAR
18th August - LPC
22nd September - LPC
3rd November - LPC
15th December - LPC