LEA PARISH COUNCIL
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AGM Minutes A58 – May 15th 2023
Minutes from council AGM on May 15th 2023 7pm at Butlers Pantry
Present: Councillors – Helen Leone(Chair), Barry Rooks(Parish Clerk), Jill Martin, Emma Bailey, Fiona Anderson, Paul Warner, Mark Stephenson.
1. Apologies. All councillors present. Cllr Bailey arrived 7.30 due to meeting clash.
2. To receive declarations of interest in accordance with the Localism Act 2011 and to receive any applications for Dispensation. Members may make any declarations at this point but may also make them at any point during the meeting. None received.
3. To approve the Minutes of the Meetings held on 12th & 24th April 2023. Council approved minutes from EM2 and A57.
4. Council appointments.
4.1 Resignation and Election of Chair and Vice-Chair. Cllr Leone re-elected as Chair and Cllr Anderson re-elected as Vice-Chair.
4.2 Councillors to sign the Declaration of Acceptance of Office. New Chair and Vice-Chair signed declarations.
( All councillors must sign their declaration of acceptance of office prior to the first (annual) meeting taking place. Once the Chair is elected as the first item on the agenda at that annual meeting, they must sign another declaration of acceptance of office form as the Chair). All councillors signed acceptance forms, code of conduct and register of interests forms.
4.3 Appointment of Councillors (3no.) to Personnel Committee. Cllrs Bailey, Anderson and Stephenson appointed.
4.4 Other appointments/leads for specific Council business;
Butler’s Pantry maintenance. Cllr Warner appointed.
Lea Park maintenance/Tree Management Plan. Joyce Austin to be volunteer organiser of working parties. Cllrs Leone and Stephenson appointed.
Planning. Cllr Leone appointed, Joyce Austin to assist.
Parish engagement/communication. Cllr Martin appointed.
Play park. Cllrs Anderson, Bailey and Stephenson appointed.
Highways. Cllr Bailey appointed.
5. Planning. Joyce Austin advised prior to resignation.
5.1 Planning application 146363. Land adjacent to 14 Willingham Road Lea DN21 5HZ to erect 1no. dwelling - amendment to previously approved schemes 141715 & 142526. This application has now been granted.
5.2 Planning application for single storey rear extension addition of cladding and render with alterations to windows and roof mounted solar panels. Amendment to 146287. No comment.
5.3 Rippon Homes/S106 money update. Cllrs Leone Teams meeting on May 19th with WLDC to discuss next steps.
(S106 money has since been received and play park installation can commence).
Cllr Leone to contact Jane Bartle at WLDC to request cost of linking footpath.
6. Lea Festival 2023 update. Cllr J. Martin. Application submitted to WLDC to fund the cost of additional marquee and grant request to Lottery Community Funding. Cllr Martin to update Council when responses are received.
7. Annual Parish Meeting. Cllr Martin to provide a festival update. Lea Life to be distributed to all homes with notification and agenda.
8. Finance Report. Clerk.
8.1 Current Account: Apr/May 2023/24
In the bank: Apr 1st 2023………...£2878.25
Total Income:........................ ......£23117.11
Total Expenses:...........................£24392.61
In the bank: May 10th 2023..……..£1602.75
8.2 LPC Reserves Account: Apr/May 2023/24
In the bank: Apr 1st 2023………...£16623.15
Deposit:.........................................£22,000
Withdrawal: ………………….........£1000
Interest…………………………..….£44.32
In the bank: May 10th 2023……....£37667.47
8.3 CIL Account: Apr/May 2023/24
In the bank: Apr 1st 2023…..........£23865.82
Interest: ………………………...…£35.77
Withdrawals:................................£ 00
In the bank: May 10th 2023….….£23901.59
8.4 Monthly report, year end figures. Council accepted reports, consolidation and end of year figures.
8.5 AGAR/accounts to be accepted and approved by Council Jun 20th. Meeting rearranged for June 19th.
8.6 Asset Register. Now updated for 2023.
8.7 Regular payments. Council pre-approved the regular payments of clerk’s salary, Tivoli, water & utilities bills and Lea Life printing costs.
9. Lea Park.
9.1 Play Park. (S106 money has since been received and play park installation can commence).
9.2 Pavilion update. No progress. Council resolved to appoint Lincs Legal Services to look at the lease.
9.3 Louis Slack’s donation - spending plans. Cllr Leone to meet with Louis’s parents to establish a suitable location for 2nd goal post. within Lea Park, not on cricket pitch. Council to order goal nets to replace stolen nets.
10. Review of Policies:
Social Media. Council accepted. Clerk to post update on website.
People Policy. Council accepted. Clerk to post update on website.
Data Protection Policy. Council accepted. Clerk to post update on website.
Expenses Policy. Council accepted. Clerk to post update on website.
Environmental Policy. Council accepted. Clerk to post update on website.
11. Request to change the day of Parish Council meetings. Cllr Bailey. Change of day is no longer required. Council resolved to change start time to 6.30pm.
Proposed Dates for 2023 meetings:
22nd May - Annual Parish Meeting
19th June - LPC
14th Aug - LPC
25th Sept - LPC
6th Nov - LPC
18th Dec - LPC