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You are hereby summoned to the Annual Meeting of the Council which will be a Virtual Meeting via Zoom, at 7pm, Tuesday 4th May 2021.

There will be a 15-minute, public forum at the beginning of the meeting should any members of the public wish to ask questions or make short statements to the Council. Any member of the public who wishes to take part in the public forum, can request to join the meeting by using Zoom conferencing facility using access code Meeting ID: 746 699 3774 Passcode: 8ELVtN. Alternatively supply a written statement or question to Barry Rooks, via the above mentioned email or phone number, which will be read out at the meeting.


  1. Apologies


  1. To receive declarations of interest in accordance with the Localism Act 2011 and to receive any applications for Dispensation.  Members may make any declarations at this point but may also make them at any point during the meeting.


  1. To approve the Minutes of the Meeting held on 12th April 2021


  1. Resignation & Election of officers


  1. Governance Documents 

                        5.1: Standing orders: final adoption by council - Cllr K Austin

                        5.2: Code of Conduct: final adoption by council - Cllr K Austin 

                        5.3: Finance Regulations - final adoption by council - Cllr K Austin


            6    Finance Report


                        6.1  Monthly report - April 2021


                               Mar 31st 2021:  In the bank: £ 12,595.66


                               Expenses:                  Zoom subs: 143.88

                                                                LALC subs: 269.40

                                                              Lea Life printing: 25

                                                                    Tree survey: 810

                                                                      Keys BP: 34.49

                                           Clerk’s salary Feb & Mar & Apr

                                                                 Laptop service: 36

                                                                      Keys BP: 24.50

                                                             Water drainage:  7.28

                                                              Strimmer oil: £14.71






                                 Income:                          Precept £19,500


         Apr 28th 2021:   In the bank: £29,497.79


                        6.2  Regular payments for council to approve:


                                    (i) Water Plus - waste water at BP - £7.28pm 28/4/21-28/3/22

                                    (ii) Wave - water supply at BP - £pm - tbc

(iii) Tivoli - grass cutting. Total annual bill £8,112, paid monthly at £1,352pm for 6 months, Apr 2021 - Sept 2021.

(iv) Clerks salary

(v) Eon - account in credit £9, to advise on DD in future meeting 


6.3  End of year accounts:


         Opening balance 1st April 2020: £14,823.02

         Total income for 2020/21:            £21,977.83

         Total expenditure for 20/21:         £24,205.19

         Balance in bank 23rd Mar 2021:  £12,595.66


          To carry forward to 2021/22:       £12,595.66


6.4 AGAR     


7    Policies: progress report - all councillors


8    Four Year Plan


            8.1 Review of Year 2

            8.2 Year 3 programme


9     Projects, Engagement and Funding: update: Cllr Leone


            10   Council Insurance renewal: options/quotes, Asset Register update: Cllr Leone


            11   Planning: Report by Cllr J Austin

12  Tennis club: this item will be held in closed session


 Proposed Dates for 21/22 meetings: 21 June, 2 August, 20 September, 1st November, 13 December,   24 January, 7 March, 11April and 16 May.